The Institution
Changes to the Award Versão em português
By signing the Grant Contract, the Grantees acknowledge that the conditions and funds awarded by FAPESP are sufficient to enable the execution of the approved project, barring unpredictable circumstances.
For this reason, Grantees are advised to sign the Grant Contract only after assuring themselves that the conditions, items, and budget amounts approved by FAPESP are, under foreseeable circumstances, sufficient to fully ensure the successful execution of the project.
In the case of uncertainty, Grantees are advised to select the “Solicito Mudanças” option and immediately submit a well-founded change request, which will be analyzed by FAPESP.
Recognizing that, in certain cases, after the initial award, circumstances may arise that affect the development of the project and require changes to the agreed-upon conditions, FAPESP accepts the submission of requests to amend the Grant Contract under the conditions described below.
Requests to change the Grant Contract without additional funds – Grants and Scholarships/Fellowships
a) Requests to extend the duration of Grants, due to different circumstances and without additional funds, may be reviewed by FAPESP, since they are submitted with the final Scientific Report, which must be submitted at least 30 (preferably 60) days before the originally approved end date. These circumstances include those related to the research itself, as well as medical leave, maternity or paternity leave, and responsibilities arising from the care of others (e.g., ill, elderly, or disabled persons). Detailed information on how the circumstance affected the project and for how long must be included.
b) Requests for Scholarship/Fellowship renewals may be reviewed by FAPESP, provided that they are submitted in accordance with the guidelines and deadlines specific to each support opportunity.
b.1) In the event of a Scholarship/Fellowship extension due to maternity or paternity leave, the instructions available at www.fapesp.br/8484 must be followed.
c) Requests for other changes, justified by different circumstances and without additional funds, may be reviewed by FAPESP, provided that they are submitted at least 30 days before the date on which the change is to take effect.
Requests for Amendments to the Grant Contract for Funding Supplementation – Grants
a) Requests for amendments to supplement funding for Grants, justified by unforeseeable circumstances, may be reviewed by FAPESP, provided they are submitted at the time the Scientific Report is presented.
a.1) Requests for amendments to supplement funding submitted out of these occasions will be reviewed on an exceptional basis only if it is evidenced that the budget amounts and items in question could not have been foreseen at the time of signing the Grant Contract or submitting previous Scientific Reports.
a.2) Requests for amendments for extensions of Scholarships/Fellowships eventually awarded as a budget item of Grants may be reviewed, provided they are submitted together with the Grant's Scientific Report and accompanied by the Individual Summary Report of the activities carried out during the period, as well as the Activity Plan of the scholarship/fellowship recipient for the next period, in accordance with the instructions available at www.fapesp.br/bco.
Submitting requests
SAGe (https://sage.fapesp.br/)
To submit requests in processes that are in progress in SAGe, the Grantee must access the process in this system and, in the menu “Mais Ações”, select the option “Elaborar/Submeter Solicitações de Mudança”. Then, click on “Incluir” and select the desired option under “Tipo da Solicitação”.
After being completed, the request must be submitted to FAPESP for review. In processes of Scholarship/Fellowship in Brazil and Research Internships Abroad (BEPE), requests must be prepared by the scholarship/fellowship recipient and submitted by the advisor/supervisor, or vice versa.
Agilis (https://agilis.fapesp.br/agilis/)
For processes in printed format, requests must be completed on the submission form of the Scientific Report or submitted through the Agilis system.
To initiate a request in Agilis, the Principal Investigator must access the process in this system and click on the link “Solicitações” located above the “Dados do Processo” menu. The system will display the “Lista de Solicitações” and the desired option must be selected.
Detailed information on how to submit requests through Agilis can be found at www.fapesp.br/manuais/manual_agilis_solicitacoes.pdf.
Change of Institution and Change of Responsibility
For information about Change of Institution and Change of Responsibility for Grants and Scholarships/Fellowships, visit fapesp.br/17927.